Different Actual and Billed Quantities in Sale Invoice in TallyPrime

The need for different actual and billed quantities may arise in several instances. For example if an extra  inventory is sent to cover up for any stock that reaches in a damaged condition or Inventory sent as extra samples or the Stock is despatched to the customer as quantity discount.

Setup:

Ensure that you are in the Gateway of Tally

  • Go to F11: Features and set Use Separate Actual and Billed Quantity columns in Invoices – Yes.

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1.         Gateway of Tally > Vouchers > press F8 (Sale).

Alternatively, Alt+G (Go To) > Create Voucher > press F8 (Sale)

You will notice that the Quantities column is divided into two columns, viz. Actual and Billed.

Example:


Swayam Sales purchase the following items from Radiant Techno Ltd. with Product Scheme like as given..

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Name of the ItemActual QtyBilled QtyRate (in ₹. )
Keyboard-iball12 Nos.10 Nos.700
Mouse-Iball15 Nos.10 Nos.500

The Sale Invoice will be like this as given below :

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Note : The Rate is charges on the basis of Billed Quantity but the stock is updated on the basis of Actual quantity. In other words, Difference in quantity is FREE.

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