The need for different actual and billed quantities may arise in several instances. For example if an extra inventory is sent to cover up for any stock that reaches in a damaged condition or Inventory sent as extra samples or the Stock is despatched to the customer as quantity discount.
Setup:
Ensure that you are in the Gateway of Tally
- Go to F11: Features and set Use Separate Actual and Billed Quantity columns in Invoices – Yes.
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1. Gateway of Tally > Vouchers > press F8 (Sale).
Alternatively, Alt+G (Go To) > Create Voucher > press F8 (Sale)
You will notice that the Quantities column is divided into two columns, viz. Actual and Billed.
Example:
Swayam Sales purchase the following items from Radiant Techno Ltd. with Product Scheme like as given..
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| Name of the Item | Actual Qty | Billed Qty | Rate (in ₹. ) |
| Keyboard-iball | 12 Nos. | 10 Nos. | 700 |
| Mouse-Iball | 15 Nos. | 10 Nos. | 500 |
The Sale Invoice will be like this as given below :
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Note : The Rate is charges on the basis of Billed Quantity but the stock is updated on the basis of Actual quantity. In other words, Difference in quantity is FREE.
