Manage Inventory Storage Using Godowns / Locations in TallyPrime 4

In your business, you may be managing the inventory in multiple physical locations, such as shops, warehouses, bins, racks, cabinets, and so on. In this case, you can use the Godowns/Locations capability of TallyPrime. Using godowns will help you keep a record of inventory moving from one project or manufacturing stage to another. Similarly, you can also track the stock moving in and out of your business premises for consignment sales or job work. You can view stock reports for each godown and account for the movement of stock between godowns.

Single & Multiple (Group) Godowns:

You can create individual godowns or multiple godowns in a hierarchy, as in the case of other masters in TallyPrime, such as Ledger Group, Stock Group, Stock Category, and Cost Centre. You can use Godowns/Locations to create a hierarchy for shelves, bins, and even different sections of a warehouse. TallyPrime helps you to see the details of the materials at the top level as well as at each individual level, in a hierarchy of godowns.

For example, you can simply create Warehouse A, Warehouse B, and Warehouse C, or you can create Southern Region, with Warehouse A and Warehouse B under it, and Eastern Region, with Warehouse C and Warehouse D under it. Then, you can get the total inventory in Southern Region, and the inventory in Warehouse B.

After creating godowns, you are prompted to choose one or more godowns for every movement of inventory. You can put all your stock into a single godown or use multiple godowns. For example, you can buy 1000 tons of an item, and split it as 300 tons in Warehouse A, and 700 tons in Warehouse B using the same purchase transaction. This is identical to the way you would allocate Cost Centre details, Order details, and so on.

Using multiple godowns will treat your inventory in each godown as independent lots.
TallyPrime by default maintains an internal godown named Main Location.

Table of Contents

1. Use Godowns/Locations for Inventory Storage

If you are using more than one location, bin, rack, cabinet, and so on, create Godowns/Locations in TallyPrime to track your inventory. Similarly, if you keep inventory in different projects or maintain raw materials and finished goods in separate locations, Godowns/Locations will serve the purpose.

After you have created a Godown/Location, you can allocate inventory to the godowns of your choice, including the default godown Main Location.

1.1. Create Godowns/Locations

To start allocating your stock items in godowns, you need to create a godown first.

1. Gateway of Tally > Create > select Godowns > press Enter.

When you create a Godown/Location in TallyPrime for the first time, you are prompted to alter the existing internal godown (Main Location), where all your inventory is stored by default.

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2. Name & alias: As in other masters, you can specify multiple aliases for the godown name.

3. Under: Select Primary or Main Location.

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What you see on the screen can vary based on your choices. Press F12 (Configure) to change the options.

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Note: As in the case of other ledgers and groups, Primary is the root under which you can create a godown. By default, Main Location is available under Primary. When you create a godown, selecting Primary creates the godown at the same level as that of Main Location. If you select Main Location, it becomes the parent godown for the new godown.

4. Accept the screen. As always, you can press Ctrl + A to save.

1.2. Allocate Stock Items to Godowns/Locations

Once you have created the required locations, you can allocate your stock items to one or more locations.

1. Open the Stock Item Allocation screen.

2. To allocate the opening balance of your stock, in the Stock Item Alteration screen, select Opening Balance and press Enter.

Example : Opening Balance of Stock Item “HP Laptop 15s“ was 4 Nos. [ 1 Nos. in HO Dodown, 2 Nos. in Godown-A & 1 Nos. in Godown-B]

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3. To allocate stock items during voucher entry, in the Voucher Creation screen, select the stock item and press Enter.

A sample Stock Item Allocation screen is as shown.

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2. Transfer Inventory Between Godowns/Locations

You can move your stock from one Godown/Location to another using Stock Journals. In case you are into manufacturing or job work, TallyPrime provides the flexibility to use specific voucher entry modes of Stock Journal to record transfer of materials between godowns.

Example :

Transfer the following Items between Godonws…

Item Name	From Godown-B	To HO Godown
HP Laptop 15s	1 Nos.	1 Nos.

1. Gateway of Tally > Vouchers > Alt+F7 (Stock Journal).

2. Under Source (Consumption), specify details of the stock items that you want to transfer.

(i) Select the stock item and the location from where you want to transfer.

(ii) Specify the Quantity here. Rate and Amount are auto-filled from the stock item. You can alter these values, as needed.

If you have not specified the Opening Balance (Quantity, Rate, and Amount) in the item master, you can enter only the Amount here.

3. Under Destination (Production), specify details of the stock items.

4. Select the stock item and the destination location. For inter-location transfers, select the same stock item as in the Source.

As always, you can create stock items and location on the fly by pressing Alt+C.

5. Provide Quantity, Rate, or Amount, as needed.

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6. Accept the voucher. As always, you can press Ctrl+A to save.

2.1. Set up Destination Godown:

In case you are transferring stock items from one or more locations to a single destination location, you can pre-set the destination godown by press Ctrl+H (Change Mode):

1. In the Stock Journal screen, press Ctrl+H (Change Mode).