TallyPrime’s 24 pre-defined voucher types for accounting, inventory, payroll, and orders make accounting entry a layman’s job. No matter if you are recording a sales invoice, a payment entry, or a receipt of payment, you can simply open the required voucher type in TallyPrime, select the ledgers and other details, and record the transaction.
For example, for cash payments and bank payments, the predefined voucher type is Payment Voucher. Similarly, Sales for recording sales transactions. Furthermore, you can create and have two or more sales voucher types in TallyPrime for different kinds of sales transactions. For example, Credit Sales, Cash Sales, and so on.
In TallyPrime, you can manage the voucher types as mentioned below:
1. Activate/Deactivate voucher type as per your business need.
2. Create a Future-Dated Transaction
3. Allow Recording Optional Transactions
All these options around voucher types in TallyPrime make data entry a simple task that can be accomplished by anyone and not necessarily an accounting professional.
1. Activate/Deactivate Voucher Type as per your Business Need
TallyPrime comes with 24 pre-defined voucher types to meet all your accounting needs. Out of these 24 voucher types, several are active by default, whereas some need to be activated. Just like any other master in TallyPrime, you can either alter the voucher type and activate it or you can simply activate the voucher on the fly in the process of recording it.
To activate/deactivate voucher type.
1. Gateway of Tally > Alter > Voucher Type > type or select the voucher type.
When trying to record a voucher, if it is inactive, you will get a prompt to enable the voucher type for your company.
Note : Please select or click show Inactive to show all Inactive vouchers
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2. Set the option Activate this Voucher Type to Yes/No to activate/deactivate the voucher type.
When trying to record a voucher, if it is inactive, you will get a prompt to enable the voucher type for your company.
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Once enabled, you can record the voucher as usual in TallyPrime.
You can activate or deactivate a voucher type as per its requirement in your business.
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2. Create a Future-Dated Transaction
If you want to record a transaction on a particular date, but make the voucher come into effect only on a future date, you can do that with a simple configuration. If the effective date is entered, the overdue/ageing will be considered from the effective date and not from the voucher date.
In the Voucher Type Creation/Alteration screen,
1. Enable Use effective dates for vouchers to enter the effective dates for vouchers.
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2. Complete the remaining configurations as needed.
3. Accept the screen. As always, you can press Ctrl+A to save.
4. At the time of voucher entry, Press F2 for changing Voucher Date….it will prompted Date of Voucher and Effective Date of Voucher
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Similarly, you can use the effective date in other vouchers as well.
3. Allow Recording Optional Transactions
You may have to record some transactions as optional because you will get to know the need for such transactions only if it happens. However, it is a better accounting practice to provision for such transactions. When the transaction actually happens, you can regularise the optional voucher.
Memorandum voucher and Reversing Journal voucher are optional by default.
In the Voucher Type Creation/Alteration screen,
1. Set the option Make this voucher type as ‘Optional’ by default to Yes if you want the voucher to open as an optional voucher by default.
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Note :
In Memorandum and Reversing Journal voucher, the option Make this voucher type as ‘Optional’ by default is not available.
2. Complete the remaining configurations as needed.
3. Accept the screen. As always, you can press Ctrl+A to save.
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