Payroll Reports help you ascertain the payroll expenses for a specified month or for year-to-date (YTD) transactions for a particular employee/ group along with the Attendance and Production details. You can also view the statutory forms required for Provident Fund and Employee State Insurance.
In TallyPrime 4, you can generate the following Payroll related reports.
Chart showing Payroll Reports in TallyPrime 4
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The Expat reports provide comprehensive information about foreign nationals who are employed (as both regular as well as contract employees) on short/long work assignments in your company. It displays all the relevant information such as Passport/Visa/Contract Expiry dates along with the date of joining with respective Passport/Visa numbers and so on, both at an individual employee level as well as at the group level.
1. Passport Expiry Report
This report provides all the relevant information about the Passport of an Employee such as Passport number, Country of Issue, Passport Expiry date and other details such as the Employee’s date of joining the organization and the contact information of the employee in the form of e-mail address.
- Gateway of Tally > Display More Reports > Payroll Reports > Expat Reports > Passport Expiry.
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Individual Employee/Group Employee passport expiry details can be obtained by pressing F4 (Employee) to view Employee Filters screen. On selecting this, a list displays prompting you to select either an employee or their groups.
- F12 (Configure), press F12 key to change the default configuration as shown:
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- Show All Employees: Set this field to Yes to view all the employee passport details.
- Show Employee Number: Set this field to Yes to display the Employee Number in the report.
- Show Employee Email ID: Set this to Yes to view the Email ID.
- Display names for Employee Groups: Select the Name style from the list of employee Group.
- Display names for Employee: Select the Name style from the list of employee.
- Sorting Method: Select the Sorting Method from the list. You can sort the employee details based on the Alphabetical increasing or decreasing, Employee Number and Passport Expiry date in ascending or descending order.
2. Visa Expiry Report
This report is similar to Passport Expiry Report and provides all the relevant information related to Employee such as Visa Number, Visa Expiry Date, and other details such as Employee’s date of joining the Organization and his/her contact details.
- Gateway of Tally > Display More Reports > Payroll Reports > Expat Reports > Visa Expiry.
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3. Contract Expiry Report
This report provides useful information regarding the Contractual Employees. i.e., All the relevant information about the Contract Employee viz., Work Permit Number, Contract Start and Expiry Date along with some additional details such as Employee’s date of joining the Organization and Email address are captured and displayed.
- Gateway of Tally > Display More Reports > Payroll Reports > Expat Reports > Contract Expiry.
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- Press F2 (Period) to view all details of the report.
- Press F4 (Employees) to view the details of an individual employee or group.
- Press F5 (Employee-wise) to view the Employee Contract Expiry details individually.
